How To Download A Database From Filemaker UPDATED
How To Download A Database From Filemaker
Saving Your Databases
Everybody knows information technology's important to save files early and frequently, right? And then you lot're working along in FileMaker entering information about your office birthday roster, and equally good habit dictates, yous type the keyboard shortcut that saves in practically every program in the known universe (that'd be Ctrl+S on Windows and ⌘-S on the Mac). Up pops the wrong dialog box. This 1'south request yous how you desire to sort your data! What gives?
Don't worry, FileMaker has you covered. The program automatically saves all your work in a enshroud , which is part of your figurer's RAM (Random Admission Memory). And then, periodically, FileMaker transfers the information from the enshroud to your hard drive, where it'southward less probable to be lost in case of a crash.
Y'all can control how much piece of work is held in cache before it's saved to your hard bulldoze, as described in Figure 1-viii. In Windows, choose Edit → Preferences, and then click the Memory tab. On the Mac, choose FileMaker Pro → Preferences, and then click the Memory tab.
Figure 1-8. Specify the size of FileMaker's cache and how oftentimes your work is moved from the cache to your hard bulldoze. (Nerds call that flushing the cache.) A larger enshroud yields amend performance but leaves more data in RAM. If you're working on a laptop, yous can conserve bombardment ability by saving enshroud contents less ofttimes. Just remember, in case of a power outage or other catastrophe, the work that's in enshroud is more probable to exist lost than what FileMaker has saved to your hard drive.
Saving a Re-create of Your Database
Chances are the data in your database is important. (Would you actually go to all this trouble if information technology weren't?) Although FileMaker automatically saves your work equally you lot go, what if the database file itself gets lost or suffers some digital harm? It'south in your best interest to back upwardly your database periodically. Y'all can perform a backup by but copying the database file. For instance, you can re-create it to a CD, electronic mail it to a friend, or indistinguishable information technology and tuck the copy away in some other folder. The easiest way to make a fill-in is to choose File → "Salvage a Re-create As." You'll encounter the typical Save dialog box. Merely make certain that "re-create of electric current file" is selected as the Blazon option. When you click OK, FileMaker makes your copy in the groundwork, and you can continue working in the original file.
But if you desire to kickoff working in the re-create yous've just fabricated, select the "Automatically open file" pick before you click OK. FileMaker makes the copy of your file, and and then helpfully opens information technology for you. FileMaker doesn't shut the original file for y'all, so if you're finished with the original, choose it from the Window menu, and and so close information technology to avoid confusion. Now only your new copy of the file is open.
If you want to make a copy of your database to transport to an acquaintance in another office, chose the "Create email with file as zipper" selection. FileMaker copies your file, and then launches your email programme, creates a new electronic mail, and attaches your newly minted file copy to information technology. All yous accept to do is provide an email address, type your bulletin, and click Send. See Save/Ship Records As to see how yous can use similar options if you only want to send data to your associate in another format, similar Excel or a PDF file.
Alarm
You should always make sure a database is closed before you copy its file using any of the desktop methods (like Edit → Re-create in Windows Explorer or the Mac's Finder, for example). If yous copy the database file onto some other disk while it'south open in FileMaker, the copy you lot made may be damaged or missing data.
Saving a clone of your database
There's no ban on cloning in FileMaker. Clones are clean copies of your database, just without whatever of your valuable data. Clones are really useful, similar when you lot've designed a killer database for running sales in your Sprint and Billiards Supply Shop, and you lot desire to send the files to all your franchisees without giving away your store'due south sales data. Simply brand clones of your files and give them to your proud new owners. To make a clone, cull File → "Salve a Re-create Every bit," and and so make sure "clone (no records)" is selected as the Blazon selection.
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